The release of Google’s new “Google Apps for your Domain” program is an interesting business move, and I can see more clearly now how Google is making inroads into territory that has traditionally belonged to Microsoft. GAfyD offers email, calendar, chat and a webpage designer – all for free – but enables organisations to rebadge these apps with their own domain and graphics. All you need to do is edit the MX records for any domain you might own, telling it to reroute the mail requests through to Google’s Gmail servers. End result is the abilty to have [email protected] become a defacto Gmail service. Same goes for the calendar and chat… runs in your own domain but is hosted by Google.
My first thought was to register for my school… the thought of having 1000 student email accounts hosted offsite, with 2Gb of storage space each, complete with calendar, webspace and chat, all at no cost, seemed to good of an option to pass up. So I registered, changed the MX records, added a custom graphic to replace the Gmail one, and sure enough it all works exactly as advertised.
Next step was to ask the school to look at this as a serious option for student mail. The alternative would be to host an Exchange server ourselves, providing infrastructure, storage and backup for 1000 mail accounts. I know which is less work.
Seems I was a few days too late though. The school had just committed to buying a new server expressly to host student email, so the GAfyD program, despite its free pricetag and simple implementation, is on hold for now as we try to go it alone and host the mail services ourselves. Sure there are some advantages to hosting the mail ourselves such as Active Directory integration, fine control over content, filtering, etc, but it sure does create a lot more work. I’m undecided as to the trade off and which would have been a better path to take.
But it did cause me to think about the need to supply student email, mainly when I asked the question “what sort of things will they be doing with their email account?” It wasn’t meant as a facetious question… I could not survive without access to email, and I think every student should have an school email account of their own. My reservation revolves around the idea that I would like to think that the other teachers should have a clear idea of what they plan to do with students via email. I doubt that many are fully prepared for the onslaught on mail volume that can be created when each student has an email address and actually uses it to submit work, ask questions, clarify issues, etc. The volume of mail will increase exponentially… say you teach 5 classes of 25 kids, thats 125 kids. If they all use email effectively to send, reply, dialog with teachers, then that’s an awful lot of mail that starts to flow into the inboxes of teachers that previously thought getting 3 emails a day was a big deal. For those of use used to getting high volume mail its no big problem, but for those not used to it… I can hear the complaints now…
With the huge boom in Web 2.0 technologies, sometimes called the read/write Web, email is not the critical tool that it once was, even a few years ago. The explosion of educational use of blogs, wikis, podcasts, forums, etc, changes things somewhat. These things all offer the same sort of publicly accessible interactions that email only provides on a private level, making plain old email a little redundant. Email is still important, but not as important as it once was. In an educational setting, if I had to chose between giving each student an email address or giving each student access to a blog or a wiki, I think I would be going for the latter option.
The point is that providing an email account for each student is a relatively small first step. It’s what they then do with that email account that really matters, and in the case of my school I still don’t think we have a clear idea of just how we plan to use email effectively to enhance real learning. It’s like being given a hammer and some nails but not having any idea of what you might make with them.